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Events and conferences

Conference merchandise with your logo

Zintora brands conference merchandise with your logo for organisers, sponsors and exhibitors: delegate bags, notebooks and pens for the sessions, bottles, power banks for speakers and giveaways for the stand. This page lists 20 products across 8 roles, with minimums of 10 to 250 units depending on the product. Production takes 10 to 20 working days after proof approval, confirmed in the quote, with delivery to your office or the venue across the UK and internationally to Europe, the Middle East and Africa, Asia-Pacific and the Americas.

Request a quoteSee products by role

Reviewed on 28 October 2026 · Minimums and lead times are read from the live catalogue

Conference merchandise in brief

Products
20 active products for conferences: bags, notebooks, pens, bottles, mugs, power banks, stickers, caps, a table flag and a kraft box
Price
Depends on the products, branding method, logo colours, quantity, packing and delivery; confirmed in the quote
Minimum order
Per product, 10 to 250 units depending on the product; colours of the same model count together
Branding
Screen printing, embroidery, laser engraving, UV printing, pad printing or embossing, depending on the product
Production
10 to 20 working days after proof approval, confirmed in the quote
Delivery
Across the UK and internationally to Europe, the Middle East and Africa, Asia-Pacific and the Americas: to your office or the venue

Branded conference products that people keep

Conference merchandise has two jobs: to be useful on the day and to stay in use afterwards. A bag that carries the programme, a notebook and pen for the sessions, a bottle for the refill points and a power bank for a long day all do both. This page lists the branded conference products in the current catalogue by role, with the minimum and the branding methods for each, so you can build a quote for the whole event in one request.

If you are deciding what goes in each delegate bag, our conference delegate pack checklist covers contents, quantities, packing and timing. For the people on stage, see our guide to speaker gifts, and for a stand at an exhibition, our guide to event and trade show merchandise. How we plan event orders around the date and the venue is on the events and conferences page.

Branded conference merchandise to order

20 active products for delegate packs, stands, speakers and event teams. Open a product page for colours, measurements and branding methods.

Conference merchandise by role

Minimum and branding per product from the live catalogue. Each product page has the colours, measurements and print areas; the quote confirms the price for your order.

Conference merchandise: role in the event, product, minimum order and branding methods
RoleProductMinimumBranding methods
Delegate bagMetro Tote Bag50 unitsScreen printing, Embroidery
Delegate bagCanvas Market Tote Bag50 unitsScreen printing
Delegate bagLightweight Tote Bag50 unitsScreen printing, Transfer, Embroidery
Delegate bagFold Packable Tote Bag50 unitsScreen printing
Session notesClassic Notebook25 unitsScreen printing, UV printing, Laser engraving
Session notesFlexible Cover Notebook25 unitsScreen printing, UV printing, Laser engraving
Session notesForma Notebook50 unitsBlind embossing, Foil embossing, Personalised first page
PenLinea Gel Pen100 unitsPad printing on the body, Screen printing on the body
PenQuill Bamboo Pen100 unitsLaser engraving
PenArc Metal Pen50 unitsLaser engraving, Gift tube printing
DrinksAtlas Steel Bottle25 unitsLaser engraving, UV printing, Screen printing
DrinksHigh-Grade Steel Bottle25 unitsLaser engraving, UV printing, Screen printing
DrinksVoyage Travel Mug25 unitsLaser engraving, UV printing
ChargingRelay Power Bank25 unitsLaser engraving, UV printing, Branded box
ChargingBeacon Solar Power Bank25 unitsPad printing
GiveawayLoop Sticker Pack100 unitsDie-cut vinyl printing
GiveawayHolo Die-Cut Stickers250 unitsDie-cut holographic printing
Stand and crewNorthstar Cap30 units3D embroidery, Flat embroidery, Leather patch
Stand and crewTable Flag10 unitsSublimation printing, Full-colour printing
PackagingPrinted Kraft Box50 unitsDigital printing, Screen printing, Custom sticker

Production takes 10 to 20 working days after proof approval, confirmed in the quote.

How to choose conference merchandise

Start with who receives what: every delegate, the people you meet at the stand, and a small group of speakers, sponsors and VIPs. Then pick one product per role. The details below are the ones each product page states; the final specification is confirmed for your batch in the quote.

Conference bags for delegate packs

The bag carries everything else on the day and is the item most likely to stay in use afterwards.

  • Metro Tote Bag: a heavyweight 340 g/m² cotton canvas tote with handles reinforced by cross stitching, an inner zipped pocket and a flat base that lets it stand upright. Its print area takes bold designs; screen printing or embroidery. Minimum 50.
  • Canvas Market Tote Bag: a tote with long shoulder handles that its product sheet labels recycled cotton, screen printed, in off-white, sand and olive. Minimum 50.
  • Lightweight Tote Bag: a lightweight tote for high-volume handouts, in polypropylene and polyester according to the product sheet, with an indicative load of 5 kg. Minimum 50.
  • Fold Packable Tote Bag: a ripstop nylon tote, labelled recycled ripstop nylon on its product sheet, that folds into its own palm-sized pouch; the logo can go on the bag and on the pouch. Minimum 50.

Notebooks and pens for the sessions

Something to write on and with is expected at most conferences, and it is used during the event itself.

  • Classic Notebook: an A5 notebook in PU leather according to the supplier's sheet, for session notes; screen printing, UV printing or laser engraving. Minimum 25.
  • Flexible Cover Notebook: an A5 notebook with a flexible synthetic leather cover according to the supplier's sheet. Minimum 25.
  • Forma Notebook: an A5 hardcover in soft-touch vegan leather with Smyth-sewn binding that opens flat and 192 pages of 100 g/m² dotted paper; blind or foil embossing, or a personalised first page. Minimum 50.
  • Linea Gel Pen: a 0.5 mm quick-dry gel pen with a soft-touch matt body and a metal clip, printed on the body. Minimum 100.
  • Quill Bamboo Pen: a bamboo pen with recycled aluminium details according to its product sheet, laser engraved, made for handing out in volume. Minimum 100.
  • Arc Metal Pen: a brass-core metal pen with a knurled grip, laser engraved, presented in a gift tube that can also be printed. Minimum 50.

Bottles and mugs for long days

Many venues have refill points, so a reusable bottle keeps delegates going through the sessions and stays in use afterwards.

  • Atlas Steel Bottle: a 750 ml double-wall stainless steel bottle with a bamboo detail on the lid and a wide mouth; laser engraving, UV printing or screen printing. Minimum 25.
  • High-Grade Steel Bottle: a stainless steel bottle with a durable finish, described on its product page as a practical option for welcome kits and events. Minimum 25.
  • Voyage Travel Mug: a 400 ml vacuum-insulated stainless steel travel mug with a flip lid that opens with one hand; laser engraving or UV printing. Minimum 25.

Power banks for speakers, sponsors and VIPs

One clearly more substantial item marks out the people you want to thank, and a power bank is used before the day is out.

  • Relay Power Bank: a slim 10,000 mAh power bank in an aluminium case with dual USB-C ports, 20 W fast charging and an LED charge indicator, laser engraved. Minimum 25.
  • Beacon Solar Power Bank: a rugged 12,000 mAh power bank with a slow-charge solar panel, a built-in torch and a carabiner, pad printed on the front panel. Minimum 25.

Conference giveaways for the stand

Light items that people pick up at the stand and stick on a laptop, a notebook or a bottle.

  • Loop Sticker Pack: a pack of five die-cut vinyl stickers printed in full colour, delivered in a branded kraft paper sleeve. Minimum 100.
  • Holo Die-Cut Stickers: die-cut stickers printed on holographic vinyl with a shifting rainbow effect. Minimum 250.

For the stand team and the table

Items that make your team and your space easy to find in a busy hall.

  • Northstar Cap: a six-panel brushed cotton twill dad cap with a brass buckle, in 3D embroidery, flat embroidery or with a leather patch. Minimum 30.
  • Table Flag: a satin table flag of 12 x 18 inches according to the supplier's sheet, for brand signage on a table or reception desk. Minimum 10.

Packaging for speaker and sponsor kits

A box turns loose items into a kit you can hand over or send before the event.

  • Printed Kraft Box: a printed kraft box to present and ship kits, in kraft, white, black or full colour. Minimum 50.

A ready-made conference kit

If you would rather start from a set, the Conference Booth Kit on our Merchandise Packs page holds Printed Kraft Box, Northstar Cap, Metro Tote Bag, Holo Die-Cut Stickers, Linea Gel Pen and Loop Sticker Pack, with a minimum of 50 kits. Contents and branding can be adjusted in the quote. For delegate packs built around new starters rather than events, see employee welcome packs.

Branding methods for conference products

Each product lists its own methods. The digital proof confirms the technique that suits the material, with the colour, position and size of the logo, and nothing is produced until you approve it. Many organisers put the event name and year on speaker gifts, and keep the organiser's logo alone on delegate bags so they stay in use after the event.

Branding methods for conference merchandise: best use, what to bear in mind and the products that offer each one
TechniqueBest forBear in mindAvailable on
Screen printingBold logos and event artwork in one or a few flat colours on bags, notebooks, bottles and pens.Each colour needs its own screen, so fewer colours mean less set-up per item.10 models
EmbroideryA small logo with a textile finish on a cap for the stand team or on a canvas bag.Fine lettering may need simplifying; the digital proof shows the thread colours.Metro Tote Bag, Lightweight Tote Bag and Northstar Cap
Laser engravingSteel bottles and mugs, bamboo and metal pens, notebook covers and aluminium power banks: a tonal mark with no ink.One tone only: the colour of the mark comes from the material, not from your brand palette.8 models
UV printingFull-colour logos, gradients or several brand colours on rigid surfaces.The result depends on the surface and colour of the item, which the digital proof shows.6 models
Pad printingSmall logos on curved or narrow surfaces, such as a pen barrel or the front of a power bank.Suited to simple artwork in one or two colours.Linea Gel Pen and Beacon Solar Power Bank
EmbossingA premium notebook cover for speakers, sponsors or VIP delegates.Blind embossing has no ink; foil adds a metallic finish.Forma Notebook

Our guide to merchandise printing methods explains each technique in more detail.

How much does conference merchandise cost?

The price depends on the products, the branding, the quantity, the packing and the delivery. The quote confirms it for your order. Catalogue prices are ex VAT; printing and delivery are extra, UK import VAT and duties are paid on delivery.

What changes the final price

The products
Each model has its own price and minimum; a pack with several items is quoted item by item.
Branding method and logo colours
Screen printing, embroidery, laser engraving, UV printing, pad printing and embossing have different set-up costs; in screen printing each colour is a screen.
Quantity
The set-up is spread over more units as the order grows above each product's minimum.
Packing and delivery
Delivery to one address, to the venue or to each speaker changes the transport cost.

How many to order

Base delegate items on registrations rather than venue capacity, then add speakers, staff and crew, late registrations and a few replacements. Round each item up to its minimum. Bags and notebooks with a neutral design can be used at the next event.

When to order

Production takes 10 to 20 working days after proof approval, confirmed in the quote. Delivery and packing time are added on top, so tell us the date the items must reach the venue when you request the quote, and we will tell you whether it can be met.

How to order conference merchandise

  1. Tell us about the event

    The date the items must reach the venue, the number of delegates, speakers and staff, and the products you have in mind for each group.

  2. Send your logo

    A vector file (PDF, SVG or EPS) or a high-resolution PNG with a transparent background, and the event name or year if you want it on the items.

  3. Approve the digital proof

    You receive an itemised quote and a digital proof showing the position, size and colours of the logo on each product. Nothing is produced until you approve it.

  4. Production and delivery

    Production takes 10 to 20 working days after proof approval, confirmed in the quote. We deliver across the UK and internationally to Europe, the Middle East and Africa, Asia-Pacific and the Americas, to your office or to the venue.

Conference gifts for every group at the event

Conference merchandise: frequently asked questions

What is conference merchandise?

Branded products handed out at a conference: the delegate bag and its contents, giveaways at an exhibition stand, thank-you gifts for speakers and sponsors, and items for the event team. The best conference merchandise is used on the day and kept afterwards.

What is the minimum order for branded conference merchandise?

Each product states its own minimum: 10 to 250 units depending on the product on this page. All colours of the same model count together, so the item with the highest minimum often sets the practical quantity of a delegate pack.

How much does conference merchandise cost?

The price depends on the products, the branding method, the logo colours, the quantity, the packing and the delivery, all itemised in the quote. UK import VAT and duties are paid on delivery.

How far in advance should we order conference gifts?

Production takes 10 to 20 working days after proof approval, confirmed in the quote. Add time to agree the contents and approve the digital proof before it, and delivery and packing after it, so start well ahead of the event date.

Can you deliver to the conference venue?

Yes. We deliver across the UK and internationally to Europe, the Middle East and Africa, Asia-Pacific and the Americas, to your office or to the venue. Give the venue address and any delivery window in your request, and the quote confirms delivery.

Which conference giveaways do people keep?

Items they use: a sturdy bag, a notebook and pen for the sessions, a reusable bottle and a power bank. Stickers are light and end up on laptops. Flimsy gadgets and paper nobody reads tend to be left behind.

Tell us about your conference

The date, the number of delegates, speakers and staff, your logo and the products you have in mind. You receive an itemised quote and a digital proof before production. Requesting a quote does not require payment.

Request a quote

Choose the product for your project

Compare models, minimums and personalisation options before you prepare your request.